Questions for Your Next Event
Does BigSurific Retreats do catering in-house or require outside vendors?
We currently do not have an in-house caterer. We do have a list of preferred vendors of folks we love or you may BYO chef. We do offer in-house event planning services if you need help with you vendor bookings. We do have an on-site catering kitchen that is included in the package rate.
Our location is great place to take advantage of being outdoors. You might like to incorporate the outdoor poolside kitchen that features a BBQ and Wood Fired Pizza Oven into your catering plans.
Do you require a wedding planner?
Yes. Executing the production of a wedding is a collaborative effort, even more so in the wilds of a remote area like Big Sur. Trust us, you'll be glad you have the extra help. You are welcome to hire a planner of your choosing. We do offer in-house event planning and coordination services.
Upon booking, every client receives a complimentary one hour consultation with our property manager, who can discuss our vendor recommendations and any other logistical question you might have. .
Will there be a property manager or representative of BigSurific Retreats be on premise for the wedding?
Yes. The property manager will take care of all property needs and will be on-call as needed, but does not assist in day-of event coordination.
What is your alcohol policy?
We allow you to bring in your own alcohol: beer, wine, and hard liquor. We don’t charge a corkage fee! This saves you a lot of money. The easiest option is to purchase beverages yourself and bring it with you to the venue.
A designated bartender is required for serving alcohol. This can be a bartender who simply serves the alcohol you purchase or one of the craft cocktail specialist off our vendor list. Guests must purchase third-party single day event insurance that includes alcohol liability coverage. Guests can choose their insurance provider.
Is there an onsite kitchen where caterers cook?
Yes. We have two options. The first option is the utilize the poolside BBQ and pizza oven for outdoor cooking and causal events. The second option is the smaller indoor catering kitchen with gas stove. All event bookings have access to both spaces, indoor kitchen offers a dish washing station, and 2 additional additional refrigeration spaces.
We also have basic table settings available for events under 15 guests, as well as tables and equipment for staging and plating. Larger events will need to rent additional plates and glasses. Typically your caterer can help you with coordinating dinner rentals.
Do you require a shuttle?
Yes. We require a shuttle service to/from all day guests' accommodations or to/from an offsite location. The roads in Big Sur can be incredibly challenging. Highway 1 is a winding two lane road along the cliffs. Whether drinking or not, it can be dangerous at night for drivers who are unfamiliar. A shuttle will ensure everyone’s safety.
Additionally, due to spotty cell service along the coast, a shuttle will allow for the easiest coordination for arrival and departure.
Is there Uber, Lyft or other ride-share services in Big Sur?
No. We are more than an hour and half from any service. That said, some taxi drivers have been known to make the trek for the right price.
Is there parking available for vendors or the wedding party?
Yes. For select guests and vendors who need to be at the venue at a time different from the shuttles, there is limited parking available. For fire safety, there is a strict maximum of 10 cars on-site at any given time.
Where can people stay in Big Sur?
Southbound: Lucia Lodge (5 min), Treebones Resort (20 min), Gorda Springs Resort (18 min), Ragged Point Inn and Resort (35 min)
The ruff and roughed can find plenty of state camping and private glamping nearby. Our favorite place is Treebones Resort which has campsites, treehouses, and yurts!
On the North Coast: Post Ranch, Ventana, Big Sur River Inn, Big Sur Lodge
Do people stay in San Simeon or Cambria?
Hell yea! San Simeon and Cambria are only 50-60 minutes away and has many more options for accommodations than Big Sur. If you want a room block or more variety in accommodations — look in Cambria! This creates another element to the destination weekend and allows your guests to experience two coastal gems in one weekend! Big Sur for the big day, and the following day guests can enjoy brunching, strolling the village or shopping in Cambria.
One of the draws of the area is the drive along the beautiful coast to Big Sur. This is more enjoyable to experience this via shuttle, so your guests can take it all in, instead of focusing on the road!
How much do we need to supply in terms of decor?
Because we are an oceanfront outdoor venue, not much is needed besides your choice for table decor, florals, and lighting. You are more than welcome to bring in more, as long as it’s removed upon completion of the rental window. All of our packages includes bistro lighting around the cabins and pool.
Do you supply plates, flatware, glassware, or linens?
We have table settings available for parties under 15. Larger events will need to coordinate rentals. Most often the caterer can assist with this detail.
Can we check-in early or check-out late?
What are the time blocks and time restrictions?
Your rental of the property includes a two-night stay. Check-In is 4PM. Any rehearsal events must be booked separately. Your event window is the following day, 8AM - 11PM for a total of 15-hours. This is the time in which additional vendors and event guests may be on property. Year round, there is a required end to amplified music at 10pm, which is the noise ordinance in Monterey County. We require 100% of event guests and vendors off-site by 11PM.
Do you have a dance floor?
No, we do not have dance floor, only a sprawling grassy lawn. If you are interested in having a hardwood dance floor, you can rent one from a local event rental company. See our recommended vendor list.
What other charges can we expect?
Other than standard local taxes, we do not have any other charges if all rules are followed.
Who sets everything up?
We require a setup fee of $650, which includes the full use of our furniture. We will coordinate a setup and breakdown time that works best for all parties.
We have a finite number of tables/chairs. Please refer to our inventory list for more information. If some event furniture is needed for both the ceremony and dinner, guests will need to carry their chairs to their tables after the ceremony is over.
Any decor or furnishing not provided by BigSurific Retreats, whether it be supplied by the caterer or an outside rental company, will be the responsibility of the vendor or client to set up and break down.
Do you allow dogs or other pets?
Yes, we allow maximum 3 pets - dogs only, no cats. All pets must be leashed and waste disposed of properly. If waste is not disposed of properly, we reserve the right to charge an additional cleaning fee.
Can we leave our items or rentals until the next morning?
Yes! One of the perks of the two night stay is that you can save some chores for the morning. All decor items, including rentals, do need to be off the premise by the end of your stay, which is 11AM on the morning following your event.
I.e. If your wedding is on Saturday, then all rentals must be off-site Sunday by 11AM.
If you are unable to remove items or rentals before this designated time, BigSurific Retreats must be notified in advance. If this is the case, a small service charge may be added to ensure we can have a staff member onsite to field vendor pickup.
Is the pricing seasonal? Are there discounts for certain dates?
Yes our pricing is seasonal. Discounts available for weekdays, Monday - Thursday. Additional discounts are available for the winter and spring months including November, December, January, February, March, April.
How do we hold a date?
Follow the link to book your date with a rental deposit. You can also submit an inquiry and a quote can be generated before making a deposit. This may take up to 48 hrs to process, so if you're certain about a date, lock it in and we can adjust for you.
What is the damage deposit?
The damage deposit is a flat rate (and fully refundable) fee to cover any unforeseen damage to the property or our amenities. This is charged for non-event bookings with 10 or less guests. Party bookings for groups over 10 are required to purchase single day event insurance.
Can we have candles or sparklers?
Candles are allowed on tables only. Candles aren’t allowed anywhere indoors or in any unattended outdoor areas. Sparklers are strictly prohibited due to our extreme high fire risks. Absolutely no fireworks or fire lanterns.
Firepit use is available only in the winter months with explicate written approval from property owner. We cannot stress enough the high fire risk in the area. Do not burn down our home or forest.
What time of year is the nicest in Big Sur?
Generally, Big Sur is temperate and mild year round, and doesn’t have typical seasons. Our rainy months are December through February, which fall into our “off season”. Truth be told, it doesn't rain much here anymore. Rain throughout the rest of the year is infrequent, but can happen.
What is the plan if it were to rain?
The flat sections of the sprawling lawn area can be tented If you rent them from your event rental company. Bistro lighting and patio heaters underneath will create a cozy and romantic atmosphere. Some clients utilize tenting as an aesthetic choice, or to create more outdoor comfort for your guests. Most party supply vendors also offer tent rentals and set-up.
Are there indoor areas we can use for our dinner / party?
No. We only have space for outdoor events. The houses are reserved for the overnight guests you choose to stay on site. The catering kitchen is for your caterer to cook in, which is helpful to be away from your get-ready space. The outdoor patio is a great place for your other vendors like florist, photographer, event planner, to utilize for staging gear / supplies / decor / etc.
How many bathrooms are there?
There are 4 bathrooms on property. However, only 2 are easily accessible to your event guests. The other two bathrooms are more private and best kept for the overnight guests use. For guest counts over 50, you are required to rent additional restrooms through A to Z Rentals in Seaside.
Do we need insurance?
Yes we require single-day event insurance. Clients are required to get General Liability and Alcohol liability (if alcohol is to be consumed). We recommend event cancelation coverage as well, should something unexpected arise. You are welcome to use any insurance provider you like. We do have a few recommended websites for affordable policies in our recommended vendors list. Information about who to name as the ‘additional insured’ will be noted in the contract.
What is the booking process?
Follow the link above to Save the Date, or feel free to e-mail us directly to get the conversation going. We do require a signed rental agreement for all events.
Can we schedule a tour?
Yes of course! We do require a $300 booking fee for all tours. This fee is non-refundable, however if you do book our venue, this amount will be deducted from your package rate. Please note that we do not offer tours on Friday afternoons or anytime on Saturdays due to property occupancy.